When you need to add a new headcount onto your team, your HR recruiter will need to create a new “Requisition” within the system and raise it for approval.
Each time your HR recruiter creates and raises a new Requisition for approval, you (the Hiring Manager), along with other eventual approvers, will receive an email notification and approval request to validate the vacancy.
To approve the new headcount, you will need to log in your HirePlanner account and click on either
1) the “Approve” green button (located at the bottom of the requisition form), or
2) The "Reject" red button to turn down the approval request.
EMAIL NOTIFICATION / APPROVAL REQUEST:
When a new headcount request for approval is raised, you will receive an email notification similar to the one attached below. To approve the new requisition, click on the "View Requisition" link which will re-direct you to the requisition details to be approved.
SIGN-IN:
Sign-in your HirePlanner account at:
🇬🇧 ENGLISH PAGE: https://www.hireplanner.com/en/company_users/sign_in
🇯🇵 JAPANESE PAGE: https://www.hireplanner.com/company_users/sign_in
APPROVE OR REJECT YOUR REQUISITION APPROVAL REQUEST:
Review and make sure all the content of the new requisition are correct and then decide whether to "Approve" it or "Reject" it.
Before approving your headcount, please review carefully all the details included in your requisition form and make sure everything has been filled correctly by your HR (including but not limited to the job title, the name of the hiring manager, the department name, job level, recruiter in charge, job description, the pre-set list of interviewers and the list of approvers).
APPROVERS:
Located under the "Team" section of the requisition form, this section will help you to verify the names of the official list of “Approvers” to validate the headcount your are raising. “Approvers” can vary depending on your organization but would usually include the following group of people:
- Recruiter in charge (who is raising the requisition)
- Hiring Manager,
- The next level manager (Line Manager),
- CFO and,
- Head of HR
Once you approve your requisition by clicking on the “Approve” button, the next person on the approval route will receive a notification email in order to review and approve the requisition after you.
Once everyone has approved the requisition, your headcount will be considered as officially “Open”. If for any reason, one of the approvers was to “Reject” the Requisition Approval, the Recruiter will be notified via email. They will be able to re-raise it once they make the necessary adjustments requested by your approvers.
OPEN:
As soon as the requisition gets approved by the required business stakeholders (approvers), the requisition will become officially “open” and this will mark the official kick-off of the search.
BEFORE & AFTER A REQUISITION IS APPROVED:
Before your requisition is fully approved, it will be listed in HirePlanner as "Pending Approval". After your requisition is completely approved, it will be listed in the system as "Open" (see screenshot attached below).
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